Frequently Asked Questions
- Why submit to the URJ?
Conducting research is one of the most rewarding ways to contribute to your field's academic community. As a student going through the process of research, from initial ideas to actual data collection and analysis, publication is the final step in gaining the recognition you need for your work. In addition, publishing will help you gain insight into the professional world of your individual field, and it prepares you for further work at the graduate level. It is also an excellent way to add to your curriculum vitae or resume when applying for professional positions. The presence of an undergraduate research journal on campus also reinforces IU South Bend's status as a major research university and helps in its accreditation.
- Who can submit to the URJ?
Any student who has completed undergraduate research or a mentor-based program or fellowship can submit to the URJ. We accept and encourage submissions from all the schools at IU South Bend. The work must be approved by a faculty mentor prior to submission.
- How is my work submitted?
Submissions are to be made via email. Actually, an electronic version is required to distribute to the editors and back to you for corrections. The text should be in a word document containing the title page, author, contact information (email and phone), 120 word or less abstract, manuscript body, and finally references. Please provide all of this in ONE DOCUMENT. Faculty checklist should be filled out and submitted along with paper. If your paper required IRB approval, please include approval # or paperwork. All graphics and should be high resolution to ensure quality printing and should appear in the document where appropriate.
- Can I have a co-author for my work?
Yes. In fact, most papers do. The co-authors may be fellow undergraduates, graduate students, or a faculty member or mentor.
- When is the deadline for submissions?
The deadline for the next volume was determined by the end of the Fall 2017 semester, and is February 1, 2018. You can submit your research at any time before the deadline, and are encouraged to do so.
- May I request an extension for submitting my paper?
Accommodations may be made for late submissions, but usually only by a few days. Once the manuscript has been sent to the printers, we cannot change it. If you would like to submit your paper after the deadline, please contact the editor in advance so that we can get it included in time.
- What is the selection criteria?
The URJ aims to publish the best of undergraduate research in each Issue. It is expected that the article should convey the subject matter as clearly as possible and keep terminology to a minimum. The editors read each submission first for both substance and clarity. We ask if the paper poses a research question that is investigated with both data and argument. We see if the author arrives at valid conclusions given the data and evidence presented.
For a statement of expectations on each piece of a research paper, see the suggestions for the submission of a research paper page. Research papers are evaluated specifically according these criteria.
- How will I know if my work has been accepted?
You will be notified via email that your paper has been accepted for publication.
- What style should be used for submissions and citations?
Authors should format their work according to the appropriate style (APA, MLA or Chicago) in their disciplines. The principal aim is to standardize the use of references and citations.
- Can I make revisions to my work after it has been submitted?
Submitted papers should be complete in their entirety. If there are items that need clarifying or you would like to make minor changes, please contact the editors as soon as possible so that the changes can be included. Due to time constraints with publishing, revisions cannot be guaranteed.
- My mentor would like to submit our paper to a professional journal. May I still publish in the URJ?
No. Some universities allow this, and others do not. While this is an ongoing concern with copyright ownership, our recommendation is that you submit a summarized or shortened version of your work to the URJ. You can then expand or add to your original work and publish the more detailed paper in the professional Journal.
- In general, may I submit to the URJ and to any other journal?
Again, no. if you think there may be a conflict between publishing your article in a professional journal and our Journal, we encourage you to make minor changes or lengthen your work into a larger article. This allows you to publish the more detailed paper in the professional Journal.
- I would like to serve as an editor; how do I join the Student Editorial Board?
The URJ would be pleased to have you on its staff! Please contact the editor-in-chief to see what positions you can fill. A copy editor is responsible for providing commentary and review on an article. Layout editors are responsible for the overall look of the journal, and the most needed positions are often referees. Referees simply review submissions to verify that they are unique and novel ideas worth publishing. All editing is done in conjunction with other editors and the editor-in-chief.
- Where do the hard copies of the Journal get distributed?
The URJ is distributed to the student body, faculty, and administrators at the end of the Spring Semester. They can be picked up at most tables on campus.