SMART Program Information

SMART Travel Grants

  • Conference Presentation Grant

    Average per-student $700

    This award is available to IU South Bend undergraduate students traveling to conferences or workshops to disseminate the results of their research or other scholarly and creative activities. This grant will not support students who wish to attend a conference or workshop, but who are not presenting or performing. These funds cannot be used to complete assignments made as part of normal required coursework. If you will be traveling to a remote location to conduct research, you should submit a SMART Expense Grant proposal. You may receive only one SMART Conference Presentation Grant per academic year.

    There is no deadline for these proposals. However, except in special circumstances, proposals must be received by the program office at least two weeks prior to when funding is needed. Because conference registration and travel costs can be significantly lower if you register early and plan your travel well ahead of time, we urge all students to work with their faculty mentors to make conference travel plans as early as possible each academic year. No awards will be made retroactively.

    If more than one student will be travelling to the same conference, please review the Group Travel guidelines. If you are not presenting but would like funding to attend a conference, please review the Conference Attendance Guidelines.

    Complete the application and send it electronically to Erika Zynda. Your mentor's letter should also be emailed to Erika Zynda. For any questions not addressed in these instructions, please email Erika Zynda or call the program office at 574-520-4181. Incomplete applications will be returned without review.

    Application

    SECTION A : General Information

    Please include the following information in your application:

    1. Project Title
    2. Student Name
    3. E-mail Address
    4. University ID
    5. Class Rank: Fr / So / Jr / Sr
    6. Your Major/Minor
    7. Expected Graduation Date
    8. Work Study? Research Required?
    9. Name, department, and email contact for your faculty mentor
    10. How did you hear about this program? (if from a professor other than your mentor, include name and department)
    11. Have you previously been awarded an SMART Award? If YES, give Title of Project, Faculty Mentor, Semester/Year project was begun.

    SECTION B: Conference Information

    Please provide information about the conference and your presentation:

    1. Name of conference and web address for the conference
    2. Location of conference
    3. Dates you propose to travel and number of days for which you are requesting funding
    4. Title of conference presentation (if there is a title)
    5. Names of all co-authors (if any)
    6. Briefly describe your presentation. If you have submitted an abstract or summary of your presentation as a part of the conference registration process, then please use that abstract or summary as your description. Otherwise, please describe the nature of the research or creative activity and your involvement in the project being presented.
    7. Briefly describe additional benefits you expect to get from the conference. In addition to your presentation or performance, what are you planning to do at the conference and why?  How do those activities correlate with your educational or professional goals?

    SECTION C : Budget

    What do you estimate your project to cost?  Break down the costs as fully as possible using the categories listed below. For each category, provide a brief explanation or justification. The SMART Committee will not fund meals or per diem for student travel. For help with the budget, we urge students to work with their faculty mentors.

    1. Transportation costs - air or rail ticket price (give name of airline or rail service), auto rental cost (give name of auto rental company), or mileage for use of personal vehicle.
    2. Registration fee
    3. Lodging
    4. Other relevant expenses

    SECTION D : Conference Confirmation

    Please include the email or letter from the conference organizers confirming acceptance of your presentation or performance.

    Your full proposal should be submitted electronically to Erika Zynda as a pdf. Your mentor's letter should be sent by email to the same address.

  • Group Travel Grants

    If multiple students are attending the same conference together but presenting separately, they should to submit a single proposal. Sections A and B may be completed by one of the students or the faculty mentor. Section C must be completed by each student who is giving a presentation (co-presenters may write this section together) and cannot be written by the faculty mentor.

    This award is available to IUSB undergraduate students traveling to conferences or workshops to disseminate the results of their research or other scholarly and creative activities. These funds cannot be used to complete assignments made as part of normal required coursework. If you will be traveling to a remote location to conduct research, you should submit a SMART Expense Grant proposal. You may receive only one SMART Travel Grant per academic year.

    There is no deadline for these proposals. However, except in special circumstances, proposals must be received by the program office at least two weeks prior to when funding is needed. Because conference registration and travel costs can be significantly lower if you register early and plan your travel well ahead of time, we urge all students to work with their faculty mentors to make conference travel plans as early as possible each academic year. No awards will be made retroactively.

    Complete the application and send it electronically to Erika Zynda. Your mentor's letter should also be emailed to Erika Zynda. For any questions not addressed in these instructions, please email Erika Zynda or call the program office at 574-520-4181. Incomplete applications will be returned without review.

    Application

    SECTION A: CONFERENCE INFORMATION
    1. Name, department, and email contact for your faculty mentor
    2. Name, department, and email of proposal writer (if different from mentor)
    3. Name of conference and web address for the conference
    4. Location of conference
    5. Dates you propose to travel and number of days for which you are requesting funding

    SECTION B: BUDGET

    What do you estimate the travel to cost?  Break down the costs as fully as possible using the categories listed below. For each category, provide a brief explanation or justification. The SMART Committee will not fund meals or per diem for student travel. For help with the budget, we urge students to work with their faculty mentors.

      1. Transportation costs - air or rail ticket price (give name of airline or rail service), auto rental cost (give name of auto rental company), or mileage for use of personal vehicle.
      2. Registration fee
      3. Lodging
      4. Other relevant expenses

    SECTION C: ABSTRACTS

    Each student (or co-presenters) should provide the following information:

    1. Personal information: name, university ID, major, and expected graduation date for each author of the presentation.
    2. Title and a brief abstract of the presentation (no longer than 250 words) that identifies the presenter’s research question, methodology and conclusions.

    Your full proposal should be submitted electronically to Erika Zynda as a pdf. Your mentor's letter should be sent by email to the same address.

  • Conference Attendance Grant

    Average per-student $300

    This grant is available to students who wish to attend a conference or workshop, but who are not planning to disseminate the results of their research or other scholarly and creative activities. If you would like to attend a conference at which you will be presenting or performing, please see the guidelines for the SMART Conference Presentation Grant. Travel funds cannot be used to complete assignments made as part of normal required coursework. If you will be traveling to a remote location to conduct research, you should submit a SMART Expense Grant proposal. You may receive only one SMART Conference Attendance Grant per academic year.

    There is no deadline for these proposals. However, except in special circumstances, proposals must be received by the program office at least two weeks prior to when funding is needed. Because conference registration and travel costs can be significantly lower if you register early and plan your travel well ahead of time, we urge all students to work with their faculty mentors to make conference travel plans as early as possible each academic year. No awards will be made retroactively.

    If more than one student will be travelling to the same conference, please review the Group Travel guidelines. If you will be presenting your resesearch or creative activity at the conference you should appy for the Conference Presentation Travel Grant Program

    Complete the application and send it electronically to Erika Zynda. Your mentor's letter should also be emailed to Erika Zynda. For any questions not addressed in these instructions, please email Erika Zynda or call the program office at 574-520-4181. Incomplete applications will be returned without review.

    Application

    SECTION A : General Information

    Please include the following information in your application:

    1. Project Title
    2. Student Name
    3. E-mail Address
    4. University ID
    5. Class Rank: Fr / So / Jr / Sr
    6. Your Major/Minor
    7. Expected Graduation Date
    8. Name, Department, and email contact for your Faculty Mentor
    9. How did you hear about this program? (if from a professor other than your mentor, include name and department)
    10. Have you previously been awarded an SMART Award? If YES, give Title of Project, Faculty Mentor, Semester/Year project was begun.
    SECTION B: Conference Information
    1. Name of conference and web address for the conference
    2. Location of conference
    3. Dates you propose to travel and number of days for which you are requesting funding
    4. Briefly describe why you want to attend this conference. What are you planning to do at the conference and why?  How will those activities benefit you in terms of your educational and professional goals?

    SECTION C : Budget

    What do you estimate your attendance will cost?  Break down the costs as fully as possible using the categories listed below. For each category, provide a brief explanation or justification. The SMART Committee will not fund meals or per diem for student travel. For help with the budget, we urge students to work with their faculty mentors.

    1. Transportation costs - air or rail ticket price (give name of airline or rail service), auto rental cost (give name of auto rental company), or mileage for use of personal vehicle.
    2. Registration fee
    3. Lodging - include hotel name and number of nights; check the conference website for special deals on lodging.
    4. Other relevant expenses

    Your proposal should be submitted electronically to Erika Zynda. Your mentor's letter should be sent by email to the same address.