Associate Faculty Merit Status

From the Indiana University South Bend | Associate Faculty Handbook (2000)

A promotional category has been established to recognize outstanding contributions of Associate Faculty. The status is awarded to individuals who have made a professional commitment to [Indiana University South Bend] IUSB based on criteria relating to teaching, course development, student consultation, research, publications, performances, university and community service, and attendance at divisional and professional meetings.

The status does not limit or diminish divisional or departmental authority to establish additional policies or continue non-conflicting policies already in effect. Application for this status is optional.

The following provisions apply:

  • Eligibility

    A person is eligible for Merit Status if the person:

    1. is currently employed by IU South Bend
    2. has taught the equivalent of six (6) years. Two terms (semester or summer session) comprise one year of teaching
    3. has submitted a dossier for consideration for promotion to Merit Status prepared in accordance with the guidelines
  • Criteria for Selection
    1. The award of Merit Status is based on an evaluation in the areas of:
      1. teaching
      2. research and/or creative activity
      3. service to the University or community.
    2. Evidence of outstanding performance in one area and satisfactory performance in the second area is required.
  • Benefits

    Successful applicants will enjoy the following benefits:

    1. Following the assignment of full-time faculty, Merit Status associate faculty will receive first consideration in assignment of classes in their area of expertise (up to 50% FTE).
    2. An increase in base salary of 10 percent per course for the term following designation of Merit Status.
  • Review Procedures and Deadlines
    1. The Associate Faculty Advisory Committee will solicit applicants for Merit Status, review applications, and make recommendations to the Vice Chancellor for Academic Affairs. The decision of the Executive Vice Chancellor for Academic Affairs is final.
    2. The schedule of events and deadlines is as follows:
      1. prior to December 1 the associate faculty member contacts the Office of Academic Affairs, [520-4183], to determine eligibility
      2. prior to December the candidate prepares a dossier with assistance from the unit chairperson in accordance with recommended format
      3. submits a dossier to unit chairperson for final review by early January
      4. unit chairperson sends dossier to Office of Academic Affairs by mid-January
      5. Associate Faculty Advisory Committee reviews, evaluates, and recommends Merit Status by early March to the Executive Vice Chancellor for Academic Affairs.
  • Guidelines for Preparation of the Merit Status Dossier

    General Information

    It is advisable to keep all information, letters, statements, evaluations, etc., regarding your teaching/research/service experience beginning with the first semester you teach.

    Student evaluations of teaching are essential to document teaching ability. For each course, a summary of the evaluations should be included in the dossier.

    Retain for inclusion in the dossier course outlines, syllabus, and other teaching aids.

    Complete an annual report each year you teach. Forms are available from your unit chairperson or secretary. Request a formal evaluation from your immediate supervisor.

    Sample dossiers are available for review in the Office of Academic Affairs [and from University Center for Excellence in Teaching— UCET

    Dossier Format

    The Merit Status dossier is still a physical binder with dividers. Samples are on hand at the UCET library. Wait to purchase  the binder until you have accumulated materials and know the size you need. (You do NOT need to keep to the previous 30 page limit, but a 1-3" binder should be ample.) Keep original materials in a binder for yourself, and turn in a copy. You will find many resources in this Careers section of the One Stop, but they were designed for full-time faculty and may be more complex that what you will need.

    1. Table of Contents
    2. Résumé with a focus on teaching experience. Include relevant scholarship or creative activity, or service to the university or relevant community service. See more on the Academic vita on that page in the One Stop.
    3. Recommendations (just have this divider and the chair will put in letters)
      1. Letter from chair
      2. Letters from colleagues. (If you have received some, put here. Give chair a list of names of people that she/he will ask for letters)
      3. Other letters of support from students or to support scholarship or service. (Either ones that you have received, or a list of names to give the chair.)
    4. Teaching
      1. Statement on Teaching. See the "Statements" page in the One Stop for suggestions and samples.
      2. Courses taught at IUSB in a table, listed by semester and year.
      3. Student evaluations of teaching. Make a table of the numerical data (here is a template that you can edit). Put the actual evaluations including the comments after the table.
      4. Course and curriculum development. Include recent syllabi, samples of assignments and exams focusing on innovative and particularly effective teaching strategies. Lists of presentations and publications about teaching. (If long, put materials in Appendix)
      5. List of grants received in support of teaching
      6. Peer review of teaching: Letters from peers, list of peers you have reviewed, any training to do peer review.
    5. Research, scholarship, creative activities (if applicable)
      1. Statement about scholarship (not about teaching)
      2. Copies of publications, presentations, titles and contents page of books. Longer items may go into appendix.
      3. List of grants received in support of research, scholarship, creative activity
    6. Service (if applicable)
      1. University service: list member ship on departmental, school, and university committees. Briefly describe your role and contribution.
      2. Community service (Note--this counts if it is using your area of expertise, not just general service) List membership and offices held in organizations, boards, and committees, summarizing your role and contribution.
    7. Appendix (if needed)
      Longer materials or extra materials can be noted in the main body and placed in the appendix.