Frequently Asked Questions | Faculty and Administrative
Your students will receive an email invitation for every course they are enrolled in. They will click the link provided, and complete the evaluation. Students should be reminded that, emails will be sent to their official IU email address.
Your students can complete their course evaluations at any time between the time they receive their invitation and the end of the evaluation period (typically the end of classes). They can use any computer or mobile device that has access to the internet to complete their evaluations.
Results are available approximately one month from the end of the full semester and after grades have been posted. OCQ reports include data from all eligible courses in a semester and therefore the reports cannot be generated until the end of the semester.
When the reports are available, faculty and department administrators will receive an automated email notifying them that the reports are available. Reports can be accessed from the link provided in the email. Please keep in mind these emails may be sent during the same time frame as other automated emails regarding the new term.
There are three types of reports created:
An individual report is created for every section (except cross-listed/joint-listed courses). The faculty member teaching the course and the department administrators from the department the course falls under will have access to the report. If the course is taught by more than one person, a report will be created for each individual that only shows the individual’s results. If the faculty member adds additional questions using the Question Personalization feature, only the faculty member’s individual report will show the results to the added questions. Department administrators will not have access to the results of faculty added questions. The individual reports are the first type of reports to be created and generated. These are completed in batches, so the individual reports will roll out over a period of time.
Combined reports are created automatically for all cross-listed/joint-listed courses. Combined reports are the second type of report created and generated after individual reports. Individual reports will not be created for the individual sections that are part of a cross-listed/joint-listed course. This policy is in place to help protect the identity of students who are enrolled in a section with low enrollment.
Departmental reports are the final type of report created and generated. These reports show the quantitative results for all courses that share a common department code. Department administrators have access to these reports.
There are two reasons why the OCQ Dashboard states “threshold not met.”
- No students completed their questionnaires for the course.
- A minimum of three students must be enrolled in the course in order for a report to be generated as per campus policy. Combined reports are a possible method of meeting the minimum enrollment requirement. A combined report will automatically be created for cross-listed/joint-listed courses assuming the total enrollment is three students or more.
Contact the person handling the OCQ in your department. They will log into CQDM (Course Evaluation Data Manager) and be able to fix the issue.
There are several methods of accessing your OCQ Dashboard.
- Navigate to https://coursequestionnaire.iu.edu/
- Follow the link provided in the notification email
- Access the OCQ via Canvas. There is a tool on the left-hand side of each course page that will take you directly to your OCQ Dashboard.
You will receive a Question Personalization (QP) task email that includes a link for you to access this feature. You will NOT be able to access the QP feature using your OCQ Dashboard.
KB guide to OCQ personalization (https://kb.iu.edu/d/bfcg)
- Monitor participation rates
- Tips on how on increase response rates. (Link to our own version of: https://surveys.indiana.edu/OCQ/OCQincrease_response_rates.pdf)
YES. When the data is loaded into the system each section is given a starting and ending period. Students are invited to complete their evaluations typically 7 to 14 days (depending on the length of the course) prior to the end of the course. Evaluations must be completed by the end of the period specified (typically the last day of classes, as specified on the registrar’s web site).
Students can provide proof of completion by logging into their dashboard, and taking a screen shot (or printout) which shows which sections have been completed and email it to the faculty.