Bulletin Preparation

It's that time again!

The campus bulletin is, what I describe as, "the bible of the campus!" All information in the campus bulletin is edits annually and contains all rules, regulations, policies, degree requirements, official course descriptions, and lists of faculty, administration, and emeritus faculty. The campus bulletin is the official contract with the student; and therefore, requires the information to be concise and correct.

It is imperative that all information provided is correct; and that pages are proofed carefully to ensure that the student is provided with only factual information.

Please follow the guidelines provided on this site.

Important Correspondence with Departmental Editors

  • Preliminary instruction | July 18, 2017

    Hello! —

    I trust you are all enjoying the summer—and have had time to spend with family and friends.

    Before we get started (once again) with editing the 2018-2019 Campus Bulletin, I wanted to pass on an editing idea that has been used by Karen Christopher (College of Liberal Arts and Sciences) for the past couple of years.

    Karen has been printing out PDFs for ALL relevant pages to CLAS (accreditation, department information, degree requirements, course descriptions, administrative staff, etc.); and when a change occurs, a note is made to the PDF. Therefore, when the time comes to submit all changes (to me) for the upcoming bulletin, the edits are already made. This has helped to provide needed changes in a very timely and efficient matter.

    Please follow the instructions (below) to print pages to PDFs (please do not use the PDF copy of the bulletin that is linked to the online bulletin since…):

    • In your browser, go to the IU South Bend Bulletin 2017-2018 (http://bulletins.iu.edu/iusb/2017-2018/degree-listing/index.shtml) and then navigate to the pages that pertain to your unit using the tabs titled LeadershipDegreesStudent Engagement, Courses, Faculty…) | Please note that at the time this email was sent, the bulletin pages for 2018-2019 had not yet been created. Editors should now use only the pages listed on the spreadsheet in the test site.
    • Go to the page which needs to be edited
    • On the browser file menu, select [FILE] [PRINT]
    • From the menu, select [SAVE AS PDF]
    • Give the file a name. A suggestion would be to name it the same as the hyperlink address; therefore, it would be easy to provide the information when changes are to be made. The hyperlink address is provided in the browser’s address (do not include the .shtml).  Once named, select the [SAVE] button 

    In the dialog box, provide the file name for the page to be named. One thought would be to name it the same as the hyperlink address; therefore, it would be easy to provide the information when changes are to be made. The hyperlink address is provided in the browser’s address (do not include the .shtml).  Once named, select the [SAVE] button.

    Edits can be made to the pages in one of two ways:

    ·         Using Adobe Acrobat, use the tools available to note edits

    ·         Print the pages and handwrite the note edits (please know that printed pages will not be accepted when edits are due; only PDF pages will be accepted)

    Doug and I would be more than happy to hold sessions to help you with the process, including how to create and modify PDFs.  Just let us know.

    If there is a change in the appropriate bulletin editor for 2018-2019, please let me know so the editor list can be changed.

    Please let me know if you have any questions.

    Thanks much,

    Teresa

  • Email reminder from Doug McMillen regarding submission | Sept 21

    Dear Colleagues,

    Just a friendly reminder to submit your bulletin edits in the next couple of weeks. We do need your cooperation in meeting the Campus and University deadlines in providing accurate and complete information for students, faculty and advisors. The earlier we get the bulletin published, the better it is for the campus community. I also ask that you follow the process detailed below by Teresa since a common approach makes it more systematic in making and tracking changes. The process can get complicated when tracking multiple edits for a larger number of pages.

    We understand the busyness of your semester and thank you for your attention to this matter. If you need our assistance, please feel free to contact Teresa or me.

    Kind Regards,
    Doug