Bulletin Preparation

It's that time again!

The campus bulletin is, what I describe as, "the bible of the campus!" All information in the campus bulletin is edited annually and contains all rules, regulations, policies, degree requirements, official course descriptions, and lists of faculty, administration, and emeritus faculty. The campus bulletin is the official contract with the student; and therefore, requires the information to be concise and correct.

It is imperative that all information provided is correct; and that pages are proofed carefully to ensure that the student is provided with only factual information.

Please follow the guidelines provided on this site.

Important Correspondence with Departmental Editors

Happy New Year— 

Here we are at the end of January (already)—with just one month before we publish the 2021-2022 Campus Bulletin! 

I received many edits to the bulletin—however, I’ve received very few replies to ensure that the campus bulletin editor has checked the page/s to ensure the changes were correctly made. Additionally, many pages require clarification or correction. It is important that the non-green comment notes on all PDFs be reviewed with clarification or correction made on a newly saved PDF (updated with new date). All edited PDFs have been moved to a folder within the departmental folder called “completed edits- not necessarily finalized.” Any new PDFs will be uploaded to the main departmental folder. 

Please confirm that the credit hour summary listed under Degree Requirement, Degree Map  matches the listing under Major Requirements, Additional Requirements, Electives, and that they both add to 120 credit hours (or 125 BFA). 

It I also important that we refer to the General Education Curriculum list which is to be rolled out in Fall 2021. For instance, I just corrected the following

“Computer Literacy (Fundamental Literacy)” which should be “Computer Literacy (Extended Literacies)”

Since the bulletin is set to be published early-March we request that the edits be reviewed and returned by February 15. If a degree to be offered has not yet been completely approved, we can include it in the bulletin using the verbiage, “Pending final approval.” Once the bulletin is published, any changes to requirements will need to be included in an addendum—and cannot be included on departmental webpages.

Please feel free to let me know if you have any questions. Complete edit instruction is also available at https://academics.iusb.edu/bulletin/index.html. 

Thanks so much,



Good morning—

I write this as a reminder that the edits for the 2021-2022 Campus Bulletin were due early in October—and there are many departments who have yet to submit any pages. As such, Doug McMillen has advised that next Monday, November 9th will be the deadline to submit edits (other than requirements for degrees which will have changes; or new programs not yet approved).

Thanks so much to those who have acted on this deadline—you are appreciated!

We have moved from using BOX to GOOGLE DRIVE. Folders are set up for all areas (an email would have been sent in August or September) with the departmental editor set to have access. Pages have been uploaded to the individual folders for each page (hyperlink) you are responsible for editing. Please download the page, make edits in Acrobat (using COMMENTS), resave the file (see the naming instructions previously sent), then upload the new PDF to the folder. Since I do not receive an email notification that a new file has been added, please send me an email to notify me that a page has been added. Once I download and make the necessary edits to the TEST page, I will resave the PDF and upload to a folder called COMPLETED EDITS within your folder. I will then send an email to the editor notifying them to proof the page against the test page. It sounds complicated—but please know it’s not. I am also available to assist in any way I can.

All documentation regarding edits, etc. (including creating a PDF) can be found on the Bulletin Prep page at https://academics.iusb.edu/bulletin/index.html.

Please let me know if you have any questions.


Hi all— 

I have received a few edits for the 21-22 Campus Bulletin; thanks so much for this!

A reminder, as I want to ensure that editors are using the PDF files that are in the Google Drive folders—set up for each area. Please do not make edits on the compiled PDF of the bulletin that is linked to the 2020-2021 Campus Bulletin. The PDF files in the Google folders are set up individually and printed for each hyperlink in the bulletin. The PDF is to be downloaded from the folder, edited using tools in Acrobat, re-saved (date and initials only), and uploaded to the same folder. Using this system last year worked very well (using BOX) and keeps all edits in a space that enables the pages to be found easily and kept together. At this time, I’m finding a glitch with Google—not sending me a notification when a file is added to a folder. I hope this works out soon—in the meantime, when you upload a file to your folder, a quick email would be very appreciated.

I have received emails from some editors saying they are unable to access the folder—this is because the folders were set up using the editor’s IU email address. If a person has an existing Google account, that is the default. You will need to sign in using your IU login.

I would also like to advise that I will expect to see edits for all undergraduate degrees—as the number of General Education requirements has now changed to 33 credit hours—but the 120 credit hour requirement has not changed. I will be making this change to (most) degrees (33 cr.)—if there is explanation beyond the number of General Education credits, I will leave as-is for the departmental editor to correct.

 Thanks all—and I look forward to receiving more edits prior to the October 5 deadline!

Stay safe,


Just an FYI if you didn’t know this, if anyone has a personal google account, it may default to that instead of the IU account.  They need to be logging in with their IU account.  I get that with students all the time. 

​Good morning-- 

It appears that many are having issues with either 1) accessing the GOOGLE DRIVE folder; or 2) accessing the test site link. 

1) The folders with PDFs were granted access to those who were determined to be bulletin editors-- if an editor is requesting another to review, they would not have access to the folder. If this is the case, please let me know and I will get the link for you. 

2) In order to access the test site, you need to be logged in to the VPN (if not on-campus). It is not enough to be logged in with your credentials. I currently log in with SOPHOS; however, you may want to contact the HELP DESK to determine the best option for you. 

Please let me know if you have any questions. 

Thanks-- and MASK UP! 


Good afternoon-- 

It has been brought to my attention that the hyperlink to the test bulletin site is incorrect (thanks Justin F)

Please use the following which is the main page and will link to any page: 


For all information regarding editing the campus bulletin, please see the https://academics.iusb.edu/bulletin/index.html​ for complete instruction (including creating PDFs) and communication sent to editors). 

My apologies for any confusion.

Mask up! 


Good morning! 

I trust you are all enjoyed the summer—having had time to spend with family and friends.

Before we get started (once again) with editing the 2021-2022 Campus Bulletin, I wanted to (once again) pass on an editing idea that has been used by Karen Christopher (College of Liberal Arts and Sciences) for the past couple of years.

Karen has been printing out PDFs for ALL relevant pages to CLAS (accreditation, department information, degree requirements, course descriptions, administrative staff, etc.); and when a change occurs, a note is made to the PDF. Therefore, when the time comes to submit all changes (to me) for the upcoming bulletin, the edits are already made. This has helped to provide needed changes in a very timely and efficient matter.

This year, we are utilizing a GOOGLE DRIVE folder to hold all edits—both from the editor and myself (to proof the requested change/s against the appropriate linked page/s). PDF files will not be emailed to me; but rather uploaded to the folder. Most editors will have received the link to the GOOGLE DRIVE folder for their edits.

Since there are hundreds of pages in the bulletin, we request that the following naming convention be used (as in past years):

2122-arts-arts-info-DATESENT-INITIALS.pdf. [for instance, 2122-arts-arts-info-081919-mc.pdf]

This will help me identify which pages have been edited 

I will then upload the page when complete to the folder with the name. Once that is done, please be sure to proof the page against the appropriate hyperlink in the test site. 



Please follow the instructions (below) to print pages to PDFs (please do not use the PDF copy of the bulletin that is linked to the online bulletin):

  • In your browser, go to the IU South Bend Bulletin 2021-2022 (https://test.bulletins.iu.edu/iusb/2021-2022/) and then navigate to the pages that pertain to your unit using the tabs titled Main Index/SES, Service; Raclin Arts; Business; Education; Health Sciences; Liberal Arts; Social Work; Graduate Studies …)
  • Go to the page which needs to be edited (from the hyperlink)
  • On the browser file menu, select [FILE] [PRINT]
  • From the menu, select [SAVE AS PDF]
  • Give the file a name (see above). Once named, select the [SAVE] button 

Edits can be made to the pages in one of two ways:

  • Using Adobe Acrobat, use the tools available to note edits
  • If extensive changes are required in one paragraph, a document (WORD) can be attached to the PDF

Doug and I would be more than happy to hold sessions to help you with the process, including how to create and modify PDFs.  Just let us know.

Please also make note of the featured student on each of the pages—I have reviewed each student’s record to ensure they have not yet graduate/still enrolled; however, many students are listed as Projected Seniors. Since these students would have graduated by the time to 2021-2022 bulletin is published, a new student would be needed. Please mention on the PDF whether a new student will be needed—with a possible list of replacement/s. 

The bulletin details the requirements students must meet for their degrees. Once published, the requirements and policy can’t be changed until the following academic year. Therefore, it is important that all changes be made prior to the bulletin being published. Please know that the bulletin will be published one month earlier than in previous year—therefore, the deadlines to submit changes, proof corrections, and finalize have been adjusted accordingly. To help facilitate the process, we request first edits be completed by October 5th. 

If there is a change in the appropriate bulletin editor for 2021-2022, please let me know so the editor list can be changed.

Please let me know if you have any questions.

Thanks much,


PDF >>

From Jeff Stahl | September 11, 2020

You should be able to follow the link that Teresa provided. Also, on a university-owned system, you can open either the Software Center (PC) or Self Service (Mac) and install the Google Drive File Stream application. This will then allow you to access files through your desktop file system.

Another web-based option to access files on Google Drive will be to browse to https://google.iu.edu and authenticate with IU credentials, eventually getting to the Google Applications grid where you could click on Google Drive.

Hope these tidbits help in accessing the data, but reach out if I can assist further.