The Hiring Process

In an effort to streamline and create an easier way to process the submission of recruitment forms, the Office of Affirmative Action in conjunction with the Vice Provost for Faculty & Academic Affairs office have created a group of electronic documents for use by IU departments. The OAA eDocs will allow departments to present their information in an easy to use and thorough fashion that will then be electronically routed onto the School/RC, the Office of Affirmative Action, and the VPFA/VCAA for review and approval.

  • The Vacancy Notice

    Follow these steps to complete the VACANCY NOTICE "e-doc"

    • In One.IU, search for the VACANCY NOTICE EDOC (in the SEARCH box)

    • From the SEARCH results, select [VACANCY NOTICE Academic Position Search]

    • Click on [START] to access the eDoc

    • Fill out the eDoc using the linked documentation (below) to complete necessary fields
    • When completing the field for SALARY GRADE, please ensure that the correct coding is used (salary grade documentation)
    • Following approval and formal posting, the Office of Academic Affairs will post the position on the Academic Affairs website, as well as on It is necessary for departments to advise which categories a position should be listed. This should be noted in the NOTES section on the VACANCY NOTICE. ( Classifications)

    Once the eDoc is completed and approved by all necessary persons (Dean, Affirmative Action representative, Academic Affairs representative), the PeopleAdmin posting is formally created and returned to the person completing the eDoc for approval. Please know that until the posting is approved, it will not be posted.

    Vacancy Notice Documentation >>

  • The Interview Request

    To complete the INTERVIEW REQUEST, complete the steps noted in VACANCY NOTICE, using the INTERVIEW REQUEST search criteria

    IMPORTANT NOTE | It should be noted that initial interviews (phone, Skype, etc.) do not require rationale regarding the selection of those to be interviewed. Once received, the candidates to be interviewed will be coded as [LONG LIST] in PeopleAdmin. At the point where the final candidates are selected for the CAMPUS INTERVIEW, a list of rationale is required and will be attached as a PDF file in the NOTES on the INTERVIEW REQUEST.

    Interview Request Documentation >>